About the Opportunity

Under the direction of the President and CEO and Vice President of Finance and Administration, provide executive level support by managing personal calendars, attending meetings as requested, and be a liaison between the FIM Board of Trustees and the organization.

Specific Responsibilities and Qualifications

  • Provide administrative support to the President and CEO and VP of Finance and Administration.
    • Order supplies for the organization as needed.
    • Manager President and CEO’s calendar; ensuring they are prepared for their meetings in advance.
  • Attend Board and Committee meetings, prepare rooms, and take minutes.
    • FIM Board of Trustees
    • Finance Committee
    • Executive Committee
    • Patron Development Committee
    • Facilities Committee
    • Program Policy Committee
  • Serve as a primary source of information to staff and patrons about FIM programs and services.
  • Interacts with FIM Board, staff, outside organizational representatives, patrons and vendors; at times, representing the organization at special events and in committee meetings.
  • Sort and distribute mail
  • Prepares correspondence to respond to internal inquiries from employees and external inquiries from outside individuals, institutions, and vendors, for own or supervisor’s signature. Compose, edit, and proofread key office materials.
  • Conducts research and prepares reports and presentations as requested.
  • Travel is primarily local during the business day, although some out of the area and overnight travel may be expected.
  • Additional duties, as assigned.


  • High school education or equivalent is required with a Bachelor’s of Business Administration preferred.
  • A minimum of three years executive assistant, secretarial, office, or related experience is required. Previous work experience with non-profits and/ or the performing arts is beneficial.
  • Skills
    • Strong interpersonal skills and ease with both telephone and in-person contacts
    • Strong organizational and time-management skills, including ability to handle multiple tasks simultaneously
    • Facility with written communication, including preparation of minutes and short documents
    • Problem solving skills
    • Ability to handle sensitive information
    • Proficiency in MS Office Suite – Excel, Word – advanced skill set
    • Ability to work independently
    • Ability to operate a motor vehicle-must possess a valid Michigan driver’s license

Compensation and Benefits

  • Starting at $19.00 per hour
    • Compensation based on experience
  • Full benefit package including health insurance and Health Savings Account
  • Retirement account with match
  • Vacation and Sick/Personal Days
  • Employee Discount

To apply, please submit your cover letter and resume (both required) to kbeath@thefim.org. Should you have any questions, please contact Kyle, Director of HR, Diversity and Inclusion at 810-238-1350 x3129.