FSPA Administrative Support Specialist

General Description

The full time, non-exempt, FSPA Administrative Support Specialist reports to the FSPA
Administrative Director. The support position works in a team with one Sr. Support Specialist
and another Support Specialist with a primary role of providing the utmost service to our patrons
and faculty team by assisting in various capacities such as registrations to our various music,
dance and theater classes and accepting payments.

Responsibilities


  • Provide front-office communication with students, families, faculty, staff and the community through in-person, phone, email and other methods.
  • Process Merit Scholarship and large ensemble auditions, applications, organize auditions, hire judges, etc.
  • Assist in the development of summer and school-year catalogs and other materials.
  • Gather information for and create printed performance programs.
  • Assist in planning and coordination for auditions, concerts, student recognition and other special events.
  • Gather and implement information for lesson requests, class registration, music and dance ensembles.
  • Register and process student account payments in ASAP, emailing/mailing past due invoices and bad debts, banking trips as needed.
  • Assist with summer camps, including ordering t-shirts and supplies as needed.
  • Maintain daily TV messages.
  • Maintain FSPA bulletin boards.
  • Organize and process ensemble tour fundraisers.
  • Assist with organization of ensemble tours.
  • Become knowledgeable of the software programs used for student accounts.
  • Attend and participate in meetings and work with other departments as required.
  • Maintain confidentiality and discretion regarding sensitive information.
  • Assist with a wide range of administrative and office support activities.
  • Other responsibilities as required. 

Qualifications


  • Must possess a High School Diploma or GED
  • Associates Business Degree, preferred
  • Able to work well with students, faculty, staff and administration while providing exceptional customer service
  • Must be able to work a flexible schedule including nights and weekends.
  • Must possess strong work ethic, maintain excellent attendance and punctuality.
  • Possess good interpersonal communication skills, as well as strong oral and written
    communication skills
  • Display a self-motivated and positive attitude
  • Demonstrate good organizational, spelling and proofreading skills, be detail oriented, adaptable, flexible and able to work well in a busy office
  • Demonstrate the ability to maintain and be responsible with confidential and sensitive information
  • Work proficiently in Microsoft Office and other current office software and technology
  • Two years of administrative assistance, preferred


The FSPA seeks a diverse applicant pool. Bachelor’s Degree in Field and related teaching and performing experience preferred

To Apply

Interested applicants must submit a cover letter and resume to jsampson@thefim.org. Should an individual wish to mail this information, please send to Flint Institute of Music, Attn: Jessica; 1025 E. Kearsley St, Flint, MI 48503. Should you require additional information, please call 810-341-1752.

 

The Flint School of Performing Arts, fully certified by the National Guild for Community Arts Education,

offers programs in music and dance for more than 3,500 students of all ages and levels each year.

The Flint Institute of Music is an equal opportunity employer.