Executive Assistant

The Flint Institute of Music’s corporate office is looking for an Executive Assistant who will provide administrative support to the President and CEO and the Vice President of Finance and Administration. The individual must be a dynamic self-starter.

Qualifications

  • Provide administrative support to the President and CEO and VP of Finance and Administration.
  • Maintain calendar for the President and CEO and provide additional support, when necessary, for meetings/events.
  • Attend the FIM Board and Administrative Committee meetings; prepare rooms, and take minutes.
  • Serve as a primary source of information to staff and patrons about FIM programs and services.
  • Manage incoming calls, visitors, and email inquiries which includes, in general, responding to standard and complex inquiries and using sound judgement when needing to include supervisors.
  • Interacts with FIM Board, staff, outside organizational representatives, patrons and vendors; at times, representing the organization at special events and in committee meetings.
  • Sort and distribute mail
  • Prepares correspondence to respond to internal inquiries from employees and external inquiries from outside individuals, institutions, and vendors, for own or supervisor’s signature. Compose, edit, and proofread key office materials.
  • Conducts research and prepares reports and presentations as requested.
  • Travel is primarily local during the business day, although some out of the area and overnight
  • travel may be expected.
  • Additional duties, as assigned.


Qualifications


  • High school education or equivalent is required with a Bachelor’s of Business Administration
  • preferred.
  • A minimum of three years secretarial, office, or related experience is required. Previous work
  • experience with non-profits and/ or the performing arts is beneficial.
  • Skills

    • Strong interpersonal skills and ease with both telephone and in-person contacts
    • Strong organizational and time-management skills, including ability to handle multiple
    • tasks simultaneously
    • Facility with written communication, including preparation of minutes and short documents
    • Problem solving skills
    • Ability to handle sensitive information
    • Proficiency in MS Office Suite – Excel, Word – advanced skill set
    • Ability to work independently
    • Ability to operate a motor vehicle-must possess a valid Michigan driver’s license



Compensation and Benefit Information:


  • Full time Benefit Eligible Position 35+ hours per week
  • Health, Dental, Vision and Life Insurance
  • 401k
  • Paid Holidays
  • Non – Exempt

Application Instructions

Interested applicants must submit a cover letter and resume to jsampson@thefim.org. Should you require additional
information, please call 810-341-1752.