About the Opportunity
The Manager of Special Events is responsible for planning and executing all logistics for an extensive number and wide range of patron and fund development events which engage, cultivate, solicit and steward FIM patrons, donors and volunteers. The Manager of Special Events is responsible for organizing and managing high-quality events that deliver memorable experiences for our supporters. This position reports to the Manager, Development Operations and serves as a member of the management team of the External Relations Division.

Specific Responsibilities and Qualifications

• Create, plan and execute fundraising, patron engagement and donor events as determined by the annual event plan or as assigned by the Manager, Development Operations.
• Ensure all events are within approved budget, meet event objectives including fundraising goals as applicable, and appropriately represent FIM to the community.
• Use YesPlan to maintain a master plan for each event that is continuously updated through all stages of event planning and execution.
• Ensure all event logistics and secure acquisitions internally and externally, e.g. venue, audio/visual, IT, photographer, food, equipment, floral, security, entertainment, etc.
• Support ER team efforts to engage volunteers, donors, sponsors, and community partners in event planning and execution to foster long-term relationships and enhance event impact.
• Support External Relations (ER) development team in sponsor cultivation and solicitation as assigned.
• Work collaboratively with ER team to ensure marketing assets, promotion collateral, invitations, program content and script, etc. meet event objectives and timeline
• Work collaboratively with Manager, Patron Communications to ensure implementation of media outreach and timely media responses.
• Work closely with the ER Administrator and Manager, Development Operations to ensure all event and patron related data is maintained in the organization CRM.
• Ensure creation and execution of detailed event-day action plan and event run of show; training and rehearsing with staff and volunteers as necessary.
• Ensure all post-event logistics; return of supplies/collateral, vendor payments, etc.
• Ensure that all sponsors receive appropriate recognition in the media and that all sponsor commitments are fulfilled.
• Ensure appropriate pre- to post-event acknowledgment and recognition for sponsors, key partners, volunteers, and attendees, and ensue all sponsor benefit obligations are fulfilled.
• Work with the Manager, Development Operations to conduct and document post-event evaluations internally, and externally as assigned.
• Complete special projects and other duties as assigned by supervisor.

Qualifications

• Bachelor’s degree in a related field, or equivalent combination of education and experience.
• Three to five years of experience planning and implementing events, with nonprofit fundraising experience preferred.
• Ability to lead multiple projects concurrently and meet all required deadlines; ability to plan, prioritize, coordinate and manage own work with great attention to detail; and, ability to work unsupervised and make decisions and solve problems independently and effectively.
• Willingness to work flexible hours, including evenings and weekends, according to schedule of events and performances.
• Ability to maintain a strong customer service orientation to internal and external constituents under high-pressure situations.
• Ability to interact appropriately with diverse groups including executive staff, board, patrons, donors and volunteers; discreet and able to maintain confidential information and exercise sound judgment.
• Excellent written and oral interpersonal communication skills and ability to work effectively in a team environment.
• Proficiency in Microsoft Word, Excel, PowerPoint; and experience with relational database, donor management software, project management software, preferred.
• Demonstrated ability to be a self-starter and maintain motivation in a fully remote role.
• Ability to work under pressure of deadlines in a fast-paced environment.

Compensation and Benefits:
• Pay Range: $50,000 – $80,000
• Full Time Position
• Medical, Dental, and Vision Insurance
• Flexible Schedule
• 401k Eligible
• Exempt

To apply, please submit your cover letter and resume (both required) to jjaksa@thefim.org. Should you have any questions, please get in touch with Jane Jaksa, HR Generalist, at 810-238-1350 x3129.

*The Flint Institute of Music is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.